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Top Tools For Small Business Accounts And Why?

Among all the important things concerning running a small business, account management is close to the top of the list. It’s necessary for overall financial management, but also difficult to perform without the right tool. There are lots of them so selecting one out of hundreds can be tricky at best. The tool needs to be fully functional and intuitive and most importantly – it needs to address all the needs a small business might have.

Here are top tools for small business accounts.


Xero is a powerful accounting software that provides business owners a direct control of their finances and basic accounting needs. The tool is aimed at small and medium businesses and startups. With it, users can create template and custom invoices, as well as various payroll and expense reports. For instance, if you want to calculate VAT on EU sales, you can do that with ease.

Additionally, there is an option for tracked inventory, purchase orders and integration with over 500 third-party apps. The majority of those third-party apps focus on invoicing, expanse claims and time tracking and the sheer number of them ensures plenty of options to best suit your needs. Xero allows a successful account management through both desktop and mobile devices, meaning you are a free to use laptop, smartphone or a tablet as your go-to device.


This is an account management software that offers a well-round option for those looking to get a little bit of everything. The package allows users to track deductible mileage, estimate tax payments, create and send invoices, create payroll reports, profit and loss and balance sheets, manage VAT and even control stock levels.

Also, QuickBooks offers a cloud accounting service that utilizes the cloud technology for real-time financial management and business bookkeeping. It can be linked with various services and applications like PayPal, Square, LivePlan and others. Around 1.5 million users are subscribed to the tool’s services that include a real-time dashboard through either desktop or mobile access.

Zoho Books

ZohoBooks is another online accounting tool that provides a comprehensive account management for small business in particular. The software suite allows sending out professional invoices, tracking of expenses, inventory and clients, acceptance of online payments, tax calculation and automation of banking processes through its mobile app or desktop portal.

There is a real-time tracking tool used to access customer data, manage timesheets, keep records and create reports. ZohoBooks can be integrated with several payment services like PayPal, Stripe, Square and others, as well as with other Zoho software to create a fully customizable business package.

  • HappyFox

The application is based on a user-friendly approach. If you are looking for minimal training and start-up time for your business, Happyfox can be the best option. HappyFox offers an even distribution of features across all pricing tiers. So, it effectively helps you with flexible options to pick the best for your small business accounts. HappyFox can help you with transition and onboarding issues if you are switching between various service providers.

  • Freshdesk

Freshdesk is popularly known as an omnichannel help-desk solution that efficiently rationalizes customer support. The platform comprises emails, chat, phone, and social media support. It also offers some self-service components, like a knowledge base and chatbots. You can go through an overview of all the customer interactions in a smooth manner. The tool also offers an in-built automation feature that is needed for handling several repetitive tasks and handling tickets.

  • FreshBooks

The most awful thing about small business accounts is that they often get mixed up with the personal ones. FreshBooks is one such tool that is top rated for small business accounts. It effectively simplifies accounting and invoicing procedures. The application is built to incorporate all the advanced ways of smart finances. It also offers the features of financial reporting and expense tracking in simplified ways.

  • Zapier

Zapier is known as the most popular pairing tool. It is one of the best connector tools for small business accounts. The application can connect various standalone resources across different environments. If you want to connect your favorite apps into Zaps (workflows), Zapier is the best option for you. Interestingly, once you trigger the functionality of a Zap, a pre-programmed function gets carried out automatically. You can even attach the emails and messages that you receive to Dropbox or Google Drive to a Zap. So, that simplifies the business kinds of stuff for you.

  • Sage 300 Cloud

Sage 300 is a suite of effective accounting tools that can ease your business finances to incredible levels. It can also be used to manage operations and foster collaboration across multiple locations and departments. Interestingly, you can also port your business’s records to Sage 300 and study the financial situation from a prismatic angle. Sage 300 Cloud offers financial overviews and invoice offerings. With this, you can skillfully manage your sales, suppliers, inventories. Analyzing employee productivity and business data can be made considerably easy for you. Apart from that, using the Sage 300 Cloud can assure you of the security and authenticity of data for your small business accounts.

Tools for making the payroll easy

How about if you want to align your business accounting terms for simplifying the payroll. Various tools can effectively help you avoid the dreaded late payroll tax. Well, you are not alone under this roof. Every fiscal year, plenty of small business owners get derailed over the same issues!

You can check-out the top accounting tools for easy handling of payroll for your business.

  • WagePoint

If you want a simple and effective tool to handle all the payroll aspects of your small business, WagePoint can be the best option. Wagepoint aims to ease the customer’s experience and saves your time, money, and energy. Get the WagePoint to align your resources to your business instead of wasting time handling and processing the payroll aspects.

In Wagepoint, you are allowed to make direct deposits. You can also deal with the various payroll taxes conveniently. Indeed, the dealing process is automatic in WagePoint. It is easy to file your W-2 forms and receive year-end reports.

  • Gusto

Popularly known as ZenPayRoll in recent times, Gusto is one of the best accounting tools for managing payroll processes. It comes with an extensive selection with some fantastic additional features. Contextually, Gusto can be available on your mobile phones too. That makes it handy to use for small business owners.

Apart from the standard payroll offerings like automatic processing of tax and pay stubs and employee boarding, there are more to add to the list. Gusto offers easy enrolment for different health benefit plans and manages and accesses the human resources for your business. You can also use Gusto to deal with various retirement plans in the long run.

Along with that, you can try Gusto for free for the first month. If you like it, then you have to pay an affordable amount of $39 per month, plus $6 per employee per month for actual options. Get started with Gusto for simplifying your accounting payroll options.

  • TSheets

Just as a big part of accounting is payroll, what can be a big part of payroll?

Certainly, verifying the expenses and time tracking can relatively grip a bigger screen in payroll proceedings. The concept of time-tracking can be transparent since many employees are paid hourly in small businesses. So, if your software does not offer time tracking, you need an additional tool for that. TSheets are known to be the best accounting tools for time tracking for all the small businesses in the market. It allows you to track the employee timesheets from any device and any location. Since the process is entirely online, you can easily integrate the toll with QuickBooks for enhanced efficiency.


Poor accounting is often one of the main reasons why startups and small businesses fail. Not every business owner has the time and knowledge to adequately handle account management. In addition, many fail to realize the overall importance of proper accounting, especially for small business. There is a number of tools available to help with various accounting needs. Be sure to pick the one that fully covers all your business’ needs.

Peter Christopher

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